Rules and Regulations
Rules and Regulations
General
1. The race organizers and jury reserve the right to change any rules & regulations at any time. Any rules & regulations published in any form prior to event registration may change at any time without notice. Riders will be required to sight a copy of the final rules & regulations at event registration. After event registration, any changes to rules & regulations will be announced at a race briefing or de-briefing.
2. The race organisers or jury will also adjudicate on disagreements concerning the rules & regulations and upon all offences or matters not specifically mentioned in the rules & regulations. Commonsense will prevail at all times.
Participation
3. The 3rd Tour de Timor is held from Sunday 11 September to Friday 16 September, 2011 by up to 450 riders (over 110 teams of 4 riders), comprising mixed, male and female teams. It is comprised of 6 stages. Competitors are required to present themselves at the Tour de Timor office for rider registration on Saturday 10 September 10am – 4pm and race briefing at 5pm. By reason only of his/her/their enrolment and/or participation in the event and/or its presence in the said event, each rider, each team and more generally each of its accredited persons, hereby declare that they fully accept the provisions of these regulations and undertake to respect them.
Course
4. Race organisers reserve the right to make changes to the track, stages, and organization as may be required for the betterment of the race, for safety, or other reasons.
5. Competitors must keep to the marked road/track at all times. Cutting off portions of road/track or riding on unmarked track is prohibited and will result in disqualification. Competitors must complete 100% of the designated track in order to complete the stage.
6. Lead vehicles and general signposting will provide race directions. Riders will be provided race maps at registration. It is recommended that you carry stage maps each day.
Race Commissaires Panel
7. The Chief Commissaire will be an experienced MTB Race Official. The Chief Commissaire will ensure the race is conducted under the guidelines of these rules and in accordance with the Timor-Leste Cycling Federation.
8. The Chief Commissaire and two other jurists will adjudicate on any protests. The two other jurists will be selected based on their extensive knowledge of mountain biking and racing. The Race Director will appoint these jurists. The Chief Commissaire casts the deciding vote.
Race Officials
9. Officials in charge of ensuring the general organisation and the smooth running of the race are:
• The Race Organiser of the Tour de Timor;
• The Race Director;
• His deputy;
• Regulators on motorcycles.
10. Officials in charge of ensuring the regulatory compliance checks and arbitration for the competition in collaboration with the management of the race are:
• The Chief Commissaire (also the chairman of the Commissaires Panel);
• The finish judges;
• The timekeepers.
Finish Judges
11. The finish judge and his deputy oversee determination of the intermediate rankings during the race (eg: KOM Sprints) and the ranking at the finish. If for some reason they are unable to do so, the timekeepers, any other race official, or any licensed member of the organisation can fulfill their functions.
Timekeeping
12. At a finish, all the riders in the same group are credited with the same finish time. At each real break in riders arriving, the timekeeper records a new time. He officiates until the arrival of the “SAG wagon”. He also records the times of riders who arrive outside the permitted times and delivers this list, with the corresponding times, to the Commissaires Panel. All times registered by the timekeeper are rounded down to the nearest second, and only these rounded times are taken into consideration for the general ranking. Riders are to ensure that they get their times recorded at the timing chutes at the end of each stage.
13. Riders who cross the finish line having completed the stage will receive the time taken to ride the stage as their recorded time. Riders who Did Not Start (DNS) or Did Not Finish (DNF) a stage or who are collected by the SAG wagon will receive a time for the stage equal to the slowest rider in their category, plus 1 hour. They can continue in the Tour, but riders who DNS a stage are not eligible for prizes and their times cannot contribute to team results for the stage they DNS and for subsequent stages.
Medical Care
14. General first aid care during the race is provided by members of the official medical services, from the moment riders enter the starting area until they leave the finishing area. Interventions during the race can only be carried out in a stationery position. Riders must dismount from their bikes. Outside the race, riders may call upon the services of the organiser’s doctor/s whose telephone numbers will be given to the teams. They may also call upon the services of a doctor of their choosing. The intervention of the medical service may be modified to comply with new legal provisions or general conditions on the road and availability of immediate medical support.
15. Medical clearance and withdrawal. Riders who are judged unsafe to ride due to illness or injury by the medical staff will be withdrawn from the race for that day. They will be reviewed by either the medical director or other senior medical doctor (ED physician) at once, or have their case discussed via phone call if remote. If they are a danger to themselves, others, or are otherwise deemed unfit to race for medical reasons, they will not be allowed to start (or continue to ride) that day. If they choose to continue with the tour, they can be reviewed daily, until they become fit to ride again, or be evacuated to Dili according to medical priority if deemed necessary by medical staff.
16. Those with specific medical conditions listed below or at the discretion of the medical team, presenting during or after a days racing, will be required to re-present to a morning medical review clinic between 6.30-7.15 am for final medical clearance to ride that day.
Medical conditions requiring mandatory morning review include (but are not limited to);
o Athletes who received i/v fluids for any reason
o Athletes with moderate to severe dehydration (with or without i/v fluids required)
o Athletes with moderate to severe heat illness as diagnosed by the medical team
o Athletes with moderate to severe gastrointestinal upset (diarrhoea and or vomiting)
o Athletes who suffered any form of concussion or loss of consciousness
o Athletes with eye injuries
o Athletes with other illness or injury at the discretion of medical staff
Riders
17. Each competitor enters and competes at his/her own account and risk. Mountain biking can be a dangerous activity and the competitor assumes all risk and responsibility for their safety and well being. Travel insurance and racing insurance is strongly recommended for all international competitors.
18. Instructions from Police and race officials (including Medical personnel) must be followed under all circumstances.
19. Each rider is to “sign on” at race registration at the start point daily. A quick pre-start briefing before each stage will be given by the race director at the start line. The race will start as per the posted times and it is your responsibility to get to the race start 30 minutes before start time. Riders who do not sign-on will be recorded as a DNS.
20. DNF. A rider withdrawing from a stage is to notify the Race Director (via the course marshals or other officials) as soon as practicable. If a competitor fails to finish any stage of the race due to serious mechanical malfunction or other mishap, then at the discretion of the race jury the competitor may be allowed to continue the race. Riders who decide to withdraw from the remainder of the Tour de Timor must inform the Race Director of their decision prior to the sign-on for the next stage.
21. Fit to Ride. The Race Organisers reserve the right to withdraw a competitor from any or all stages of the race upon advice from the official Event Doctor or any medical authority recognized by the race organizers.
Equipment
22. International Standards approved bicycle helmets must be worn at all times during competition. Failure to meet this requirement may result in immediate disqualification from the event. Damaged helmets must be replaced.
23. 26” or 29” mountain bike wheels and mountain bikes are the only style of bikes/equipment to be ridden in the race. No other type of bike is allowed, including flat bar road bikes, touring bikes with road type bars or tandems. Expressly forbidden are road and cyclo-cross bikes. A minimum tyre width of 1.6” is allowed. Front suspension is recommended as a minimum but not compulsory. Bar ends are allowed but only on the ends of the bar. No triathlon style bars are allowed.
24. Race numbers must be worn during all stages of the race. The number is to be fitted to the bar of the bike in such a manner that the number is clearly visible when viewed from ahead of the bike. If you are changing bikes as per rule 25 the race number must be transferred to the new bike. Race Numbers are not to be manipulated, reduced in size or discarded.
25. Competitors must use the same bike and wheels for the entirety of the race. Swapping or exchanging of bikes will only be allowed within the team. Bikes must be in a safe working condition at the start of each stage. Organisers may withdraw a competitor if his or her bicycle is considered to be unsafe. Should a competitor’s bike be damaged, rendering it unserviceable or dangerous, event organisers may allow a substitute bike to be used. Each competitor has to repair his own bike during the stage, other riders may assist. No outside assistance is allowed during a stage. The mechanics will assist you before and after each stage.
26. Race Jerseys. After each stage finish, the prize-giving ceremony is led by the Race Director or his/her representative. The following awards are distributed shortly following the finish:
• The stage winner;
• The leader of the general ranking on time, who receives the yellow jersey;
• The leader of the female rankings on time;
• The leader of the Masters (40-49yrs) rankings on time;
• The leader of the Veterans (50yrs+) rankings on time;
• The leader of the general ranking of best climber, who receives the red polka dot jersey;
• The leader of the Timor national ranking on time; and
• The leader of the Timor female rankings on time.
27. Out of respect for the public, the wearing of glasses, other than corrective glasses, and of rigid helmets is forbidden during all of the official proceedings at the start and the finish. Any prize-winner who refuses to take part in the official proceedings at the start and the finish in his race outfit may be penalised (except for extraordinary circumstances which are duly recognised by the race officials).
28. Overall leader and other Category leaders are obliged to wear the leaders jersey with sponsorship labels provided by the race management. There must not be any alterations made to the sponsorship labels, as the promoter must be visible. Personal and team sponsorship labels are allowed on the front of the leaders jerseys underneath the official sponsors, to a maximum size of 150mmx100mm (without obstructing race sponsor logo).
Technical Assistance
29. Mechanical assistance during the race (repair and material) from unofficial persons is forbidden (exceptions are possible with prior approval or in emergency). Mechanical assistance will be provided at the riders village with a modest fee. Parts are limited so you should bring your own hangers, spare inner tubes, tyres.
30. For all stages, aid stations will be provided at approximately every 20kms. Water and fruit should be available at the aid stations as well as first aid kits. The water will be bottled and riders are responsible to fill their own bidons or hydration packs. Please dispose of the plastic bottles within a 300m zone after the aid station. Some bins may be provided. Riders are welcomed to buy food and bottled water along the course as required and where available.
31. Unofficial vehicles or motorcycles are not allowed in the race.
Don’t Trash Timor
32. Organisers and competitors are obliged to keep the start and finish area clean and to avoid any damage to official or private property. Competitors are advised that throwing away waste materials (especially plastic bottles or cans) along the racing route is prohibited. The officials at their discretion have the power to fine the riders $50ea offence for discarding litter; so please carry your trash to the finish line.
33. Competitors must ensure that the cleaning or repair of bicycles is not undertaken in a manner or place that results in a deposit of rubbish, grease, oil etc. Penalties may apply.
Classification/Rankings.
34. The race features the following general rankings:
• Individual time ranking; applicable to the overall placing and the various categories (Individual, Female, U23, 40-49, over 50)
• Individual best climber ranking;
• Individual Timor Rider Ranking (male and female)
• Team time ranking; applicable to the team rankings, including male, female and mixed category
35. General individual time ranking (General Classification). The general individual time ranking is established by adding together the times achieved by each rider in the 6 stages, including time penalties. The rider with the lowest overall time is the winner in each category and overall as applicable. In the event of a tie in the general ranking, the rider best placing on count back will determine the winner. If a tie should still result from this, then as a last resort, the place obtained in the final stage is counted. In order to appear in the general time ranking, riders must finish the Tour de Timor. There will be a separate female category but there will only be one yellow jersey and one overall winner (male and female riders are equally eligible to wear this jersey.
36. King of the Mountain. Points will be awarded on daily stages at KOM sprints. These will be indicated in race briefings. There may be more than one KOM sprint per stage. The start of the KOM will be marked with a white flag and the finish of the KOM will be marked with a red and white polka dot flag and/or banner. The general best climber ranking is established by adding together the KOM points obtained from all stages, according to the following points scoring: 20, 18, 16, 14, 12 points respectively for the first 5 riders to finish each KOM sprint.
37. In the event of a tie between two riders in the general best climber ranking, the rider with the most first places at KOM Sprints is declared the winner. If the riders are still tied, the rider with best overall individual placing will be awarded the winner. Riders must finish the Tour de Timor in order to appear in the best climber rankings.
38. Timor-rider ranking. The Timor-rider ranking is reserved for riders born in Timor. The daily leader of this ranking is the highest placed Timor rider in the general individual time ranking. After the final stage, the leader of this ranking is declared the winner of the Timor-rider ranking. Riders must finish the Tour de Timor in order to appear in the best Timor Rider.
39. Team Classification. This is determined by adding the recorded Team-Time for each team from each stage. The team with the lowest overall cumulative time will be the winner. If a team does not complete a stage, or if only male riders or only female riders from a mixed team complete a stage, then that team is not eligible to receive overall team prizes in the 2011 Tour de Timor. The recorded time for a team in a stage is the time that the 3rd rider in a team crosses the line, unless it is a mixed team and the first 3 riders are all the same sex, in which case it is the time that the 4th rider crosses the line. There are Male, Female and Mixed team classifications. If a rider DNS a stage, their time cannot contribute to team results for the stage they DNS and for any subsequent stages. Teams cannot change their category after the first stage has started.
40. Prizes and Trophies. Prizes and Trophies for the overall winners and place getters for the event will be awarded at the final presentations in Dili. There are a variety of prizes in various categories. The organisers reserve the right to distribution of prizes or prize money if less than five entrants compete in any category.
Com Time Trial
41. A compulsory time-trial will be completed in the afternoon of Stage 4 by the top 20 placed men and women riders. This will be an opportunity for individuals to excel on their own merits, earn valuable time bonuses and also for the general field to see the Tour de Timor’s best riders in action. Key elements of the Time-trial are as follows:
• Top 20 male and female riders to compete. This is compulsory so no one has better recovery. A 25sec time penalty will be imposed on individual time for knowingly not competing.
• The few sweeper corners to have ‘witches hats’ in the middle. The course to be scrutinised and cleared for 30 min prior to enable safe warm-ups.
• All riders must keep to the left AT ALL TIMES.
• Start times at 30sec intervals.
• No drafting allowed. No central aerobars of any sort.
• Approx time schedule for
o 1.30pm Drive lap and clear course – place witches hats.
o 2 pm. Have riders list on central noticeboard. [with reverse start list from slowest to fastest in GC]. Announce riders to view list. Ensure top 20 present.
o 2.30pm First male rider. Then 30sec intervals.
o 3.20pm. Last male rider.
o 3.30pm. First female rider.
o 4.30pm. Female riders finish.
o Points Score – Time trial. Only effects individual gc, not team. A reduction in time will be won based on placing.
o 1st less 25 sec [plus trophy]
o 2nd less 15 sec
o 3 less 10 sec
Post Stage Requirements
42. A Presentation Ceremony, followed by a race briefing will be held each day following the finish of the stage. Riders who are to be awarded race prizes are to be ready for the Stage and Race presentation at least 10 minutes before the scheduled race presentation times. These times will be notified at the daily race briefing for the subsequent day. Stage winners and place getters will need to be available for 30 minutes post race presentation for media access and interviews.
Regulations
43. Protests will be heard by the Commissaire Panel, and must be accompanied by US$50.00, which will be refunded if the protest is upheld or the jury determines that the protest was not frivolous.
44. Fines. Fines or other penalties including disqualification from a stage or the event may be imposed for flagrant breaches of the rules & regulations.
45. Offences. If any competitor doesn’t conform with the rules the jury is entitled to pronounce fines or (immediate) disqualification.
• 1st offence: caution
• 2nd offence: time penalty
• 3rd offence: disqualification
46. Disqualification. The Organisers may exclude from the event any team or any of its members in the following cases:
• A breach of the event’s rules, including those concerning the event’s internal discipline (rules concerning littering, for example).
• A serious breach of Timor law.
• Indecent appearance or inappropriate behaviour.
• Acts of vandalism performed during or outside the race.
Images
47. To allow for the widest possible broadcast and promotion of the Tour de Timor, each team, and therefore each rider composing it, recognises that participation in the race authorises the organisers and their entitled parties to reproduce and to show, without any compensation whatsoever, their names, voices, images, biographies and, in general, their sporting performance in the Tour de Timor as well as the brand(s) of their equipment and sponsors, in any form, or any medium existing or future, in any format, for purposes of communication to the public throughout the world, for any use, including advertising and/or commercial purposes without any limitation other than those listed hereinafter, and for the entire period for which these uses are protected by legal and regulatory provisions, by legal decisions and/or rulings of any country, as well as current or future international agreements, including any extensions that may be made to this period of protection.
48. However, the organisers, when they authorise a third party to use images from the race for purposes of advertising and promotion, will not authorise these third parties to use the name, voice, image, biographies or the riders’ sporting performance nor the brands of their sponsors or equipment makers for purposes of establishing a direct or indirect association between riders, sponsors’ and or equipment makers’ brands and the product, service, brand or commercial name of the said third parties without obtaining prior express authorisation of riders, sponsors or equipment makers concerned. Likewise, the organiser will not use and will not permit the use of an individual image of a rider as part of the commercialisation or merchandising of derivative products, with the exception of books, photographic albums, comics and cartoons, in whatever published form, videocassettes, CD-ROMs, DVDs or more generally all videograms or videodiscs, in whatever medium or format of which the subject is wholly or partly Tour de Timor, posters, logbooks, autograph books, postcards and official programmes relating to the Tour de Timor.
Language
49. These regulations were written in English, the language that will have probative force in the event.
Race Director’s Decision
50. After giving due consideration to all parties, the Race Directors decision is final.
Race Timing and Results
51. Our timing guru for the Tour was the organiser for the 2008 MTB UCI World Cup, 2009 UCI World MTB Champs and 2010 24 Hours of Adrenalin World Solo 24 Hr MTB Champs in Canberra. He is also the designer of the timing system used in the Tour de Timor. Russ Baker has been the timing manager for the 2009 and 2010 Tour de Timor and will be back again this year. With a great volunteer crew supporting Russ, your times and results are in good hands. The system works off your race number, so please remember to keep it clean, and visible and unobstructed as you cross the finish line.
As you cross the line at the end of each stage, your stage time and place will be visible on a large screen, and a set of live overall stage times and placings on another screen. Printed results for the stage and the Tour will be available about 30 minutes after the last rider finishes the stage. For riders with an iPhone, iPad or similar, these results will also be available on a local wireless intranet. Look for the wireless network called DURT.
